Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Warfighter Performance Program Manager to support the Office of Naval Research, Warfare Performance Department in Arlington, VA.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Warfighter Performance Program Manager at Terrestris do?

The Warfighter Performance Department, Code 34, is responsible for fostering, creating, maturing, and transitioning knowledge products and technologies that will enhance the Naval Enterprise’s ability to conduct operations anytime, anywhere. The focus of Code 34’s research investments are related to human and biological systems, artificial intelligence, and autonomy. As the Warfighter Performance Program Manager will be responsible for the planning, execution, and oversight of cutting-edge research and development (R&D) programs that advance warfighter performance and mission effectiveness. This role entails managing science and technology (S&T) portfolios related to human systems integration, cognitive performance, training technologies, and human-machine teaming to support the future operational capabilities of the U.S. Navy and Marine Corps.

What does a typical day look like for the Warfighter Performance Program Manager?

You will:

Assist Program Officers with the development of award-level execution and phasing plans. This includes understanding/analyzing the status of prior, current, and future program fiscal plans, developing a recommended plan for the Program Officer’s budget, providing justifications for deviations from the original plan, and assisting the department with administrative actions to improve financial performance.
Translate Program Officer’s approved funding plan into executable transactions. Notify Program Officer when a purchase requisition (PR) might be needed, prepare all grant, contract, and government laboratory PRs according to agency and department guidelines/deadlines and with 95% accuracy.
Track all PRs until funding is obligated and performer is notified. Contact government financial and technical points of contact to follow-up on status of unobligated reimbursable documents no later than fifteen (15) days after the funding document is approved at the ONR comptroller level. Contact government financial and technical points of contact to follow-up on status of unobligated direct citation PRs no later than 30 days after the funding document is approved at the ONR comptroller level. Record the status of unobligated funding in the Comptroller’s Outstanding Commitment Report.
Manage and maintain financial tracker documents showing the status of all awards and contract line item numbers (CLINs) for each Program Officer. This includes performer name, principal investigator name, title of effort, award number, PR number, total award value, obligated amount, expended amount, period of performance, out-year funding plans (tails), and the status of all PRs for core, congressional plus-up, and outside source funding. Ensure financial tracker is up to date on a weekly basis.
Notify Program Officer 90 days before award expiration date and make recommendation on whether providing funding or processing and extension will be needed. Coordinate extension requests with vendors and relevant parties (e.g. ONR’s acquisition and comptroller departments) to ensure they are executed in a timely manner.
Utilize Procurement Integrated Enterprise Environment (PIEE), Contract Award Management Information System (CAMIS), and ADVANA Jupiter reports to collect and report information on status of obligations, invoices and payment. Assist performers with troubleshooting and resolving any invoicing issues.
Contact performers who have not invoiced in the prior 90 days to help Program Officer ensure all funding is expended in a timely manner. Determine when funding needs to be deobligated and submit PRs if required.
Provide draft input and analysis to BFM and Program Officers to facilitate completion of various programmatic taskers such as data calls, deviation reports, dormant account reviews, budget reductions, continuing resolutions, or other tasks that require financial analysis/input.
Review proposal packages for completion of all required information and documents, draft Program Officer checklist by completing the non-technical sections, and save all files to program officer’s repository using an agreed upon file naming and storage convention. Coordinate with performer and program officer to obtain missing proposal documentation and updates as needed. Track contract / grant preparation processes and note status, exceptions / delays.
Collect human/animal/rDNA research documentation from performer, draft the human research protection official (HRPO) checklist for Program Officer to review/sign, submit package to HRPO for review, and provide approved package to Code 02 as required. Ensure HRPO packages are completed prior to submission of contracts packages to Code 02.
Respond to all administrative and financial issues/questions from Program Officers, performers, stakeholders, and personnel from acquisition, comptroller’s office, and Code 34 leadership.
Support annual program/peer reviews. This includes contacting performers to identify availability, coordinating with ONR meeting planners, collecting, organizing, printing, and binding meeting materials, obtaining public release approval on meeting materials, and providing on-site meeting support in accordance with Code 34/ONR program review/event procedures.
Maintain electronic filing and organization of PO program data, including progress and final reports, deliverables, proposal documents, and all related budget and administrative documents.
Assist Program Officer with identifying awards that are required to submit an annual report. Ensure receipt of those reports and maintain in Program Officer’s electronic file repository.
Coordinate public release processes for papers and presentations submitted to or by the Program Officer, process JPAS/visitor requests, Pentagon (OLC) visit requests, and provide miscellaneous administrative and financial support as needed.
Attend informational and training events that impact program analyst support role. This includes internal Code 34 Program Analyst meetings and training sessions, team development events and activities, ONR policy and guidance trainings

What qualifications do you look for?

You might be the Program Manager we’re looking for if you have:

A current TS-SCI Clearance.
Authorization to permanently work in the United States without sponsorship.
A Doctor of Philosophy (PhD) or Doctor of Science (ScD) from an accredited college or university plus ten (10) years of relevant work experience; or Master’s Degree plus twenty (20) years of relevant work experience in at least one of the following research disciplines: Life Science (e.g., biology, physiology, neuroscience), Social Science (e.g. psychology), or a domain/research area related to Human-Systems Integration or related science.
Demonstrated understanding of the organizational structure and functions of the components of the Naval Research Enterprise (NRE); to include the roles of ONR program officers and science advisors in S&T technology development.
Demonstrated recent experience managing a team of scientists and engineers working on Government contracts.
Demonstrated leadership, interpersonal, organizational, communication, and analytical skills. For example: established and implemented process improvement initiatives, training programs for junior staff, outreach events, etc.
Demonstrated ability to read technical material and synthesize important information and/or briefly summarize the material.
Recent experience providing support to Government Senior Executives.
Experience utilizing Microsoft Office 365 (specifically, Word, Power Point, Outlook, SharePoint Online, Teams, and Excel).
Ability to communicate clearly, effectively, both orally verbally and in writing.
Demonstrated effectiveness working independently and collaboratively.
Experience organizing and coordinating meetings.
Demonstrating creativity, foresight, professionalism, and mature judgment in anticipating and addressing scientific, business, financial, or program management tasks.
Ability to demonstrate professional politeness, proficient and effective verbal and written communications skills that are void of slang, colloquialisms and/or phases that could be interpreted as vulgar or offensive.

We are extra impressed by folks with:

DAWIA certification or Federal Acquisition Certification for Program and Project Managers (FAC-P/PM) certification or commercially available Project Management Certification (PMP); Prior Department of Defense (DoD) or Department of Navy (DON) experience.
Ten (10) years of experience in developing and supporting Navy S&T programs.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.